Personal Assistance

Hybrid

Total Experience : 3 Years

Location : Dubai, United Arab Emirates

Description

Full handling of accounting tasks such as invoice processing, receipts.
Following up with client accounts teams for payment.
Collaborate with the finance team to ensure accurate financial record-keeping.
Serve as a responsible point of contact for the CEO, screening and managing communication.
Draft and edit emails, letters, and other correspondence on behalf of the CEO.
Facilitate seamless communication between the CEO and internal/external stakeholders.
Liaise with senior leaders in the education space, representing the CEO when necessary.
Build and maintain positive relationships with key stakeholders.
Efficiently manage the CEO's calendar schedule appointments, meetings, and events.
Prioritize and coordinate appointments, ensuring optimal use of the CEO's time.
Document Preparation and Management:
Prepare reports, presentations, and other documents as required.
Organize and maintain files, both electronic and physical, ensuring easy retrieval of information.
Plan, coordinate, and execute meetings, including arranging agendas, taking minutes, and following up on action items.
Ensure necessary materials and information are prepared for meetings in advance.
Handle sensitive information with discretion and maintain a high level of confidentiality.

Responsibilities

Full handling of accounting tasks such as invoice processing, receipts.
Following up with client accounts teams for payment.
Collaborate with the finance team to ensure accurate financial record-keeping.
Serve as a responsible point of contact for the CEO, screening and managing communication.
Draft and edit emails, letters, and other correspondence on behalf of the CEO.
Facilitate seamless communication between the CEO and internal/external stakeholders.
Liaise with senior leaders in the education space, representing the CEO when necessary.
Build and maintain positive relationships with key stakeholders.
Efficiently manage the CEO's calendar schedule appointments, meetings, and events.
Prioritize and coordinate appointments, ensuring optimal use of the CEO's time.
Document Preparation and Management:
Prepare reports, presentations, and other documents as required.
Organize and maintain files, both electronic and physical, ensuring easy retrieval of information.
Plan, coordinate, and execute meetings, including arranging agendas, taking minutes, and following up on action items.
Ensure necessary materials and information are prepared for meetings in advance.
Handle sensitive information with discretion and maintain a high level of confidentiality.